In today's business environment, digitization is no longer just a choice but a necessity for the competitive and efficient operation of companies. Among the many aspects of digital transformation, paperless operations stand out the most, based on the shift from traditional physical documents to digital operations. This not only reduces the environmental footprint and increases efficiency but also transforms how companies manage their information and business processes.
6 reasons to introduce paperless operations into the operations of every company:
Improved transparency of operations
One of the key factors of paperless operations is the faster flow of information, which contributes to greater transparency in operations. Research by the Aberdeen Group reveals that digitalized companies achieve a 27% increase in responsiveness to customer needs, significantly enhancing their ability to adapt quickly to changes in a demanding market. This not only increases customer satisfaction but also provides a competitive advantage in an environment that demands agility, adaptability, and rapid responses to innovations.
Lower costs
One of the major advantages of paperless operations is cost reduction. Just think about how much money you spend on paper, printers, ink, document storage, and archiving on a monthly (or yearly) basis.
Increased operational efficiency
Paperless operations greatly contribute to increased efficiency in a company. Transitioning to digital documents simplifies and accelerates information management and exchange processes. Documents are easily accessible in digital form, enabling faster searching, reviewing, and sharing of information among employees. Digitalization also allows for automated document processing, reducing the need for manual data entry and the associated risk of errors.
Environmentally friendly
For every ton of paper used, approximately 24 trees are cut down. Transitioning to paperless operations significantly reduces the ecological footprint of companies. This is not only the right path for sustainable business but also a way for companies to take responsibility for the environment.
Almost half of the paper-format documents end up in the trash by the end of the day.
High-level security
Paperless operations offer a high level of document storage security. Digital documents can be easily and securely stored "in the cloud," reducing the risk of loss or damage. In addition, advanced technologies can be used for document encryption and access protection, ensuring that data is safe from unauthorized access. This allows companies to reliably comply with data protection requirements while maintaining the integrity and confidentiality of their documentation.
Easy access
The concept of paperlessness means that all key documents and data are converted into digital form. These can be securely backed up in the cloud and accessed online. This enables continuous mobility via a web browser or mobile device, allowing you to access documents from any location, at any time. The system for receiving and issuing documents and communication with accounting services, procurement, sales, and other key stakeholders is also simplified.
